Welcome to Day 5 of our 30 Days of AI journey. Today, we’re diving into one of the biggest time drains, and missed opportunities in modern work life: meetings.
Meetings are where strategies are shaped, blockers are aired, and decisions get made. But let’s be honest, how much actually gets actioned afterwards?
🚀 The Problem
You attend 6–12 hours of meetings per week. But…
- Notes are scattered
- Follow-ups are missed
- Decisions disappear into the ether
This isn’t just a workflow issue. It’s a productivity sinkhole.
🤖 AI to the Rescue
AI-powered meeting tools can now join your calls, take notes, summarise key decisions, and even create follow-up tasks automatically.
Here’s what modern AI meeting assistants can do:
✅ Live transcription (e.g. Fireflies, Otter, Zoom AI, Gemini)
✅ Speaker detection & topic tagging
✅ Summarised bullet points of key takeaways
✅ Action item extraction with owner tagging
✅ Sync with Notion, Asana, Slack, or ClickUp
✅ Auto-generate status emails or project updates
🧠 Real-World Example: Groupon
Every week I use AI agents to summarise:
- 1:1s with direct reports
- Daily stand-ups
- Weekly executive syncs
These summaries are piped straight into shared Asana projects, Gchat channels (Slack might be your tool of choice) and project boards, with owners tagged and action items flagged. The result? 30% reduction in admin time and zero loss of context.
💼 Tools Worth Trying
| Tool | Best For |
|---|---|
| Fireflies.ai | General meetings, sales calls |
| Gemini | General meetings, Google Meet |
| Otter.ai | Education, coaching, remote teams |
| Sembly | Exec and investor meetings |
| tl;dv | Product walkthroughs and demos |
| Zoom AI | Zoom-native environments |
🛠️ Your Action for Today
- Choose one AI meeting assistant tool.
- Connect it to your calendar (Zoom or Google Meet).
- Let it join your next meeting automatically.
- Review the AI-generated notes, summary, and action items.
- Bonus: Ask ChatGPT to turn the output into a project update.
You’ll be amazed by what you missed, and what you no longer need to write down, you can really concentrate on the people you are talking to, plus if you miss something, for whatever reason (my kid walks into the room and asks a question), you can quickly read the transcription in real time to catch up.
🔁 Repetition Becomes ROI
Apply this to all your recurring meetings. Over time, you’ll build a searchable, structured archive of team knowledge, reduce decision fatigue, and increase follow-through, without doing more.
💡 Pro Tip
Combine meeting AI with your calendar and task manager. Tools like Fireflies, Reclaim or Notion AI can create workflows that not only document meetings but also turn outcomes into scheduled work. It is easy and very powerful to integrate Fireflies.ai with Asana and have it create the tasks in asana for the actions from the meeting.
🎯 Share your progress with the community!
Tried one of today’s tools? Share a screenshot or post using the hashtag #30DaysOfAI and tag me. Let’s celebrate the small wins!
You can also comment below, on LinkedIn, X formerly Twitter, or message me directly. I’d love to hear how AI is changing your workflow!
If you’re joining this challenge, let the world know. Post a simple update:
“Kicking off #30DaysOfAI with this How-To Guide. Let’s see what AI can really do for business. 💡 #AIforSMEs”
🚀 Coming Up Tomorrow
Day 6: AI in Email – Reclaim Your Inbox
Let’s tackle the inbox beast next.
We’ll show you how to write faster, reply smarter, and automate the endless flood of messages.
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